Editing Employee Pay Information ​

Editing Employee Pay Information ​

If you need to edit an employee’s pay information, go to Payroll > Employees > Employee List > click the employee’s name > Pay Info tab.

Here is a description of each field.  Click the “Edit” link to change any of these fields.

Pay Type: Select the Pay Type from the drop-down list. The Pay Type determines the unit of pay for the employee: Hourly, Salary, or Salary Non-Exempt.  See Employee Pay Types for more details.

Pay Rate: If you selected an Hourly Pay Type, enter the hourly rate of pay (e.g. 14.75). If the employee’s Pay Type is Salary or Salary Nonexempt, enter the rate per pay period (e.g. 1500.00). If you are starting with an annual number, divide by the number of pay periods in a year: Weekly = 52, Biweekly = 26, Semimonthly = 24, Monthly = 12.

Pay Frequency: The pay frequency will automatically show the company’s default pay frequency (how often you run payroll). If the employee’s pay frequency is different than the company default, select the correct pay frequency from the drop-down.

W-2 Statutory Employee: Select Yes if this is a statutory employee whose earnings are subject to Social Security and Medicare taxes, but not subject to federal tax withholding. If you select Yes, the corresponding box on the employee’s W-2 will also be marked. For further instructions on W-2 reporting requirements, see IRS Instructions for Form W-2.

W-2 Company Retirement Plan: Select Yes if the employee was an “active participant” for any part of the year in a company-provided retirement plan such as a 401(k), 401(b), 457, SIMPLE, SEP, etc. If you select Yes, the corresponding box on the employee’s W-2 will also be marked. For further instructions on W-2 reporting requirements, see IRS Instructions for Form W-2.

Status: The “Active” selection will default to Yes. As long as Yes is selected, this employee will appear on the payroll worksheet for payroll processing


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